Free template · Printable
Fire door register & inspection log template
A ready-to-use register for recording every fire door check — one row per door. Print it, walk the building, keep the evidence. Because a check you cannot prove you did is a check that did not happen.
Why you need a fire door register
Keeping fire doors in working order is a legal duty, and the register is how you prove you are meeting it. In England, under Regulation 10 of the Fire Safety (England) Regulations 2022, the responsible person for a building over 11 metres must check communal fire doors at least every three months and use best endeavours to check flat entrance doors at least every twelve months — and keep a record of those checks. In every other building, Article 17 of the Fire Safety Order requires a suitable system of maintenance, and a written register is how you evidence it at the frequency your fire risk assessment sets.
The register
The first two rows are worked examples; the rest are blank to fill in. Add a row per door, or one sheet per floor or core.
| Door ref / ID | Location & floor | Rating (e.g. FD30S) | Self-closer? (Y/N) | Date checked | Result (Pass / Defect) | Defect noted | Action & date | Next check due | Checked by |
|---|---|---|---|---|---|---|---|---|---|
| C-01 | Ground floor lobby, stair core | FD30S | Y | 01/03/2026 | Defect | Gap at top edge >4 mm | Adjusted & re-hung 04/03/2026 | 01/06/2026 | A. Example |
| F-14 | Flat 14 entrance door | FD30S | Y | 01/03/2026 | Pass | — | — | 01/03/2027 | A. Example |
How to use it
- Give every door a unique reference and record its location, rating and whether it has a self-closer.
- At each check, follow the 25-point inspection checklist and record the date, result and who checked it.
- Log every defect and the remedial action with its date — an open defect with no action is the finding enforcers look for.
- Record access attemptsfor flat entrance doors, including where entry was refused, to evidence “best endeavours”.
- Set the next check due date from your building type — see how often fire doors should be inspected.
Keep the completed register with your fire risk assessment. For higher-risk buildings, the same data should feed the golden thread of building information.
This template is general guidance, not legal advice. It reflects the Fire Safety (England) Regulations 2022 and the Regulatory Reform (Fire Safety) Order 2005; your building and role determine exactly what you must record and how often.
Frequently asked questions
Do I legally have to keep a fire door register?
You must be able to show your fire doors are maintained and checked. In England, buildings over 11 metres must record communal checks (at least every 3 months) and flat entrance checks (at least every 12 months) under Regulation 10. Everywhere else, Article 17 of the Fire Safety Order requires a suitable maintenance system — a written record is how you evidence it.
How often should each column be updated?
Update the 'date checked', 'result', 'defect' and 'checked by' columns at every check, at the frequency your building requires (quarterly communal / annual flat entrance over 11 m in England, or the interval your fire risk assessment sets elsewhere). Record attempts too — including where access to a flat was refused.
Who can complete the register?
Routine visual checks can be recorded by a trained member of staff following a checklist. Detailed condition surveys should be carried out — and signed off — by a competent person. Keep the register with your fire risk assessment so the whole picture is in one place.
Is a spreadsheet acceptable, or does it need to be digital?
Either is fine for most buildings, as long as it is accurate, kept up to date and available on request. For higher-risk buildings (18 m or 7+ storeys), the same data should feed the golden thread of building information, which must be kept digital, accurate and accessible.